Vision Conservation and Readiness

Local Vision Conservation and Readiness Program Reporting Requirements

Last Updated: June 17, 2019
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The Mission of our Program here at APHC states that we exist to:

Enhance vision readiness of Department of Defense personnel by preventing eye injuries, optimizing visual performance and promoting ocular health.

The issue has historically been that we operate in a reactive fashion rather than a proactive one.  Our goal is to provide you with information as soon as possible to assist you in reducing the rate of ocular injuries in military personnel and DoD civilians through education and training to ensure the nation has a visually ready force.  In order to do that, we need you as a resource to supply us with the information necessary to do our job.

No one likes having additional reporting requirements and it is recognized that this is one of them.  As a result, our plan is to make this as simple as possible.    ​It is requested that all sites provide a report to us at least annually and usually at the end of the fiscal year,  Additional reports are requested whenever:

  • There is a new operation, procedure or piece of equipment that creates a new type of ocular hazard that we could share with other sites; or
  • You have a sudden increase in ocular injuries at your site where we can assist you in remedying.

The written requirement, found in DA PAM 40-506, Paragraph 1-9c (6), is for Army sites only but, in this evolving world of change, we are requesting this from all sites within DoD.   Paragraph 2.2d (2) states that the local Vision Conservation and Readiness Team (VCRT) should “maintain a current inventory of work areas, eye hazards associated with the work areas, and vision performance requirements.”  A lot of this can be found utilizing DOEHRS-IH by simply looking to see where workers are that are in the Vision or Sight Conservation program based upon DOEHRS-IH.   

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​If available, we request the following:

Eye Injury Log

We would like a report on the number of eye injuries, again, based upon the above requirements.   For most sites, once a year will suffice.  Most sites have someone who is responsible for maintaining an injury log and we would appreciate if they either send us their entire log - preferably in an Excel spreadsheet so that we can sort it for just the eye injuries.  If you record the names of the individuals or other personally identifiable information on the form we request that you delete it prior to sending it to us but we will do so if it is inadvertently sent to us.   To assist you if you are not currently keeping a log, refer to the OSHA forms listed below.  In addition, it is recommended that you also include Workman's Compensation information if available.  If you do require more information for your local programs such as the names of the workers, just add additional columns.

OSHA is also in looking at their reporting requirements and are going to an electronic submission of injury logs.  As a result, it is recommended that you consider utilizing the OSHA forms now instead of something different so that you do not have to change any reports if OSHA ever requires DoD to submit these reports.  To view the OSHA requirements go to:

OSHA Injury and Illness Recordkeeping and Reporting Requirements External Link

To view the actual forms and instructions on their use, go to:

Injury & Illness Recordkeeping Forms - 300, 300A, 301

Note that the forms are available in either a PDF Fillable Format or an Excel format.  What we would ask you for is a copy of form 300 but, again, please remove the information in Column B, Employee's Name, and in Column F, we request a statement as to whether or not they were wearing eye protection.  Column F will be the one we will be using to search for eye injuries if you send the entire report.

If possible, document known costs associated with eye injuries in the workplace (Medical costs if available, workers compensation data… and add that to the form as well.  This enables us to identify injuries and injuries associated with higher expenses across the enterprise.

Finally, to assist you with this, OSHA defines a recordable injury or illness as:

  • Any work-related fatality.
  • Any work-related injury or illness that results in loss of consciousness, days away from work, restricted work, or transfer to another job.
  • Any work-related injury or illness requiring medical treatment beyond first aid.
  • Any work-related diagnosed case of cancer, chronic irreversible diseases, fractured or cracked bones or teeth, and punctured eardrums.
  • There are also special recording criteria for work-related cases involving: needle sticks and sharps injuries; medical removal; hearing loss; and tuberculosis.

So, for our report, any time the seek medical treatment away from work would be a recordable injury.  If there were not any eye injuries at your facility, negative responses are requested.

On a side note, one of the issues being found is the discrepancies being found with injury reports coming from various sources such as Safety, Human Resources, Occupational Health...  This report can also be utilized to make certain that pertinent information is being shared with all concerned.

Meeting Minutes

Do you have a meeting where vision conservation or eye injuries are addressed at your location?  This can be at the SOH Council meetings or other meetings.  If so, please send us a copy of the minutes that state that vision was discussed.  Negative responses are also requested.   We are aware of the new Army Directive stating that safety meetings may no longer be required but we  would appreciate seeing the current state of local VCR programs as well as whenever something occurs that may necessitate a meeting where VCR is discussed.


Send copies of the reports to:

  • Send advance copies to folks/shops mentioned in the report allowing them time to generate a response.
  • Your chain of command.
  • The Tri-Service Vision Conservation and Readiness Program (email address below) at the Army Public Health Center please!
Tri-Service Vision Conservation & Readiness Program

Email Address:
usarmy.apg.medcom-aphc.mbx.dcpm-tri-service-optometry@mail.mil

Telephone:
410-436-2714

DSN:
584-2714

Mailing Address:
Army Public Health Center
ATTN: MCHB-PH-VCR
8252 Blackhawk Road
Aberdeen Proving Ground, MD 21010-5403

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